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Addressing Council

There are two ways to address Council. Please read all instructions below to register properly and understand your responsibilities as a presenter.

Public Presentations are scheduled at the beginning and end of each Council meeting. Meetings start at 3:00 p.m. You will have five minutes to speak.

Addressing Council (Topic NOT on Agenda)

Registration Requirements:
If the topic on which you are presenting is not on the meeting agenda, you follow these requirements.

  • Registration must occur at least 5 business days prior to the Council Meeting you wish to speak at.
  • Any presentation material, such as handouts or PowerPoint presentations, must be provided to Legislative Services at least 30 minutes prior to the Council meeting. If you are bringing handouts, please provide at least 13 copies (enough for Council and senior Administration). If you wish to do a PowerPoint presentation, you will be required to bring your own USB memory stick to connect to the City’s presentation system.
  • If you are not comfortable with the City’s presentation system, please let the Legislative Services Officer know when you register (see below).

Registration Process:

  1. Call 780-459-1500 and ask to speak to a Legislative Officer in the Legislative Services department.
  2. The Legislative Officer will register your name, contact information and the topic you wish to speak to.
  3. Agenda Committee will review your submission and determine if the Council meeting you wish to speak at has sufficient time for Council to hear your presentation and that the relevant staff from Administration will be available to answer any questions from Council arising from presentation of your topic.
  4. Agenda Committee will make every attempt to accommodate the Council meeting you wish to speak at; however, if there is not sufficient time or staff is not available, your presentation may be scheduled for a later Council meeting.
  5. After Agenda Committee has reviewed your request to address Council, Legislative Services will confirm with you the date you are scheduled.
  6. On the day you are registered to speak, please be seated in the public gallery of Council Chambers by 3:00 p.m.
  7. Individuals or groups who have registered will be given priority during the public presentation time, in the order in which they have registered, to make their presentations to Council.

Addressing Council (Topic on Agenda)

Registration Requirements:
If the topic on which you are presenting is on the meeting agenda, you follow these requirements.

  • Register anytime before noon on the day of the Council Meeting you wish to speak at.
  • Any presentation material, such as handouts or PowerPoint presentations, must be provided to Legislative Services at least 30 minutes prior to the Council meeting. If you are bringing handouts, please provide at least 13 copies (enough for Council and senior Administration). If you wish to do a PowerPoint presentation, you will be required to bring your own USB memory stick to connect to the City’s presentation system.
  • If you are not comfortable with the City’s presentation system, please let the Legislative Officer know when you register (see below).

Registration Process:

  1. Call 780-459-1500 and ask to speak to a Legislative Officer in the Legislative Services department.
  2. The Legislative Officer will register your name, contact information and the agenda item you wish to speak to.
  3. On the day you are registered to speak, please be seated in the public gallery of Council Chambers by 3:00 p.m.
  4. Individuals or groups who have registered will be given priority during the public presentation time, in the order in which they have registered, to make their presentations to Council.

Note: If you are unable to make an appointment in advance of the Council meeting, and the item you wish to address is on that day’s meeting agenda, you may sign in as a speaker on the meeting day by entering your name on the Speaker’s Registration form, which is located at the public gallery entrance to Council Chambers (3rd floor of St. Albert Place).


For more detailed information please refer to:

Section 32 of the Procedure Bylaw

City Council Policy C-CC-10 – Public Presentations.

Last edited: April 25, 2018

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