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Council Briefs for February 25th Header Image

For Immediate Release | February 27, 2019

Council Briefs for February 25th

Council Briefs are provided for the benefit of community members with the intent of giving a short, informal report on what occurred at Council Meetings. For the official record, please review the Adopted Minutes, available on the City website. Webcasts of Council Meetings are available the day following a Council Meeting on the City website.

Emergent Item - Award of Contract for CAO Evaluation Services

Council approved an award of contract to Optimum Talent Inc. for CAO Evaluation Services, in the amount of $12,500 to be funded from Council Contingency.

Emergent Item – Approval of Cost Sharing Arrangement with the Government of Alberta for Ray Gibbon Drive Upgrading

Council approved the following motion:

  • That Council approves a cost sharing arrangement with the Government of Alberta for the upgrading of Ray Gibbon Drive from the City’s south boundary to the intersection of Fowler Road, to a 4 lane City arterial standard, on the terms and conditions set out in an agreement effective February 15, 2019 between Her Majesty the Queen in Right of Alberta and the City of St. Albert, and that Council hereby ratifies and approves the execution of the said agreement by the Mayor and the Chief Administrative Officer.

Preliminary Year End Surplus Recommendations

Council received for information the February 25, 2019 agenda report titled “Preliminary Year End Surplus Recommendations”.

This report brings forward the City’s preliminary year end position and provides recommendations for distribution of the operating surplus.

Styrofoam Recycling at the Depot

Council approved the following recommendations:

  • That the February 25, 2019 Agenda Report titled “Styrofoam Recycling at the Depot” be received as information.
  • That the City of St. Albert implement a one year pilot program for the recycling of expanded polystyrene at the Mike Mitchell Recycling Center with project funding of $12,000 from the Stabilization Fund and;
  • That Administration report the findings of the pilot back to Council by Q2 2020.

The pilot project will help advise Council of the options and costs to accept expanded polystyrene at the Mike Mitchell Recycling Depot, while considering environmental and safety concerns such as air quality and fire prevention.

Noise Attenuation Data Collection Capital Carry Forward

Council approved that capital project 416418 Noise Attenuation Data Collection, which was initially approved to be closed through AR-19-110 on February 19, 2019, be carried forward in the amount of $200,000.

Public Hearing - Bylaw 16/2018 - Erin Ridge North Area Structure Plan Amendment (2nd and 3rd Reading) Bylaw 41/2018 - 130 Element Drive North Redistricting (2nd and 3rd Reading)

Council closed the public hearings on Bylaws 16/2018 and 41/2018. They then passed Bylaw 16/2018 and Bylaw 41/2018.

With the approved amendments to the Erin Ridge North Area Structure Plan and Schedule A of the Land Use Bylaw 9/2005, the land designation at 130 Element Drive North moves from Medium/High Density Residential to Medium Density Residential. The approval also redistricts the lands from R4 to R3A.

Council Information Items: 2018 Q4 Corporate Quarterly Report

Council received for information the February 25, 2019 agenda report entitled “Information Items”.

The Corporate Quarterly Report provides Council with updates on major projects related to Council approved Policy C-CG-02 City of St. Albert Strategic Plan.

Council Motion: Location of Governance, Priorities and Finance Committee Meetings

Council supported the motion that effective March 2019, the Governance, Priorities and Finance Committee meetings are held in Council Chambers.

Council Motion: Annual Human Resources Report

Council supported the following motion:

  • That the Chief Administrative Officer shall provide to Council an annual confidential report on Human Resources Matters covering the following topics:
    • Statistics on staff turnover rates and employee absenteeism rates, with commentary on our goals or targets in these areas and with benchmarking (where data is available) to other comparable Alberta municipalities and to the private sector;
    • Information on the cost to the City of staff turnover (e.g., costs of recruitment and training, lost productivity, increased overtime costs, salary scale adjustments, and other relevant costs);
    • Exit interviews (reason for leaving – give choices and an ‘other’ option which we would want to see this reason, opinion on safety, would you recommend City of St. Albert as a place to work? Department etc.) with the understanding that names would not be provided;
    • Disciplines and Grievances;
    • Information on Succession Planning and Training City Manager included;
    • Summary of severance payouts;
    • A report on the status of Human Resources projects.

Council also went in camera to discuss a vendor performance, the Sturgeon County Intermunicipal Affairs Committee Briefing, land procurement, and a land matter.

  • After Council’s in-camera discussion on land procurement, the following motion was made public:
    • That the Chief Administrative Officer be directed to provide to Council by June 24, 2019 a recommendation as to whether the City should purchase up to 35 acres of land or utilize a similar area within lands already owned by the City for construction of one or more campus style Community amenities.
    • That the CAO be further directed to ensure that the said recommendation is supported by a local development plan including: a concept plan, estimates of both initial servicing costs and total (life cycle) cost of ownership, details of required updates to Area Structure Plans and other planning documents, and overall development timelines;
    • That the CAO is authorized to include without prejudice conversations with landowners as part of the research and due diligence activities leading to the said recommendation.

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